Unlocking Seamless Staff Management with gastromatic and hotelkit Integration

Efficient teamwork in hospitality just got easier. gastromatic and hotelkit have teamed up to simplify HR tasks. Now, with our integration, effortlessly share HR updates from gastromatic via hotelkit, keeping everyone on the same page – it's teamwork, made simple.

In the dynamic world of hospitality, where effective communication and streamlined workforce management are essential, challenges like stressful scheduling and overwhelming administrative tasks persist. This is where solutions like gastromatic and hotelkit step in, addressing historical pain points and enhancing efficiency in a powerful yet user-friendly manner. This integration offers a new way of working together, reducing administration time and providing more time to focus on what truly matters – the guest experience.

hotelkit – gastromatic Integration

gastromatic and hotelkit seamlessly complement each other, simplifying hotel operations. While gastromatic excels in HR tasks, hotelkit ensures seamless team collaboration. Their synergy acts as an invaluable guide for managing your staff, eliminating the usual complications of traditional methods. The outcome is a well-coordinated and efficient team, streamlining tasks for everyone through a single log-in. 

With gastromatic you can manage, plan and pay your staff – all in one software! – the interface with hotelkit allows you to import your data directly.

Veronika Berk Communication Manager – gastromatic

Integration workflow

The integration between gastromatic and hotelkit brings helpful features to enhance staff management. This integration enables the synchronization of users in both systems. 

Once you have activated the interface via hotelkit, a comparison takes place during synchronization. If there are employees in gastromatic who do not yet exist in hotelkit, they are automatically created in hotelkit.

Veronika Berk Communication Manager – gastromatic

This means that employee administration is only necessary in gastromatic, and new users are automatically suggested in hotelkit. For example, if a new user is added in gastromatic, the information is automatically imported into hotelkit for quick workforce management decisions. Any deactivation of employees in gastromatic is also automatically recorded and suggested in hotelkit. Following each synchronization, a summary of the changes is imported into hotelkit, providing the management with an overview.  

With this synchronization, users can work seamlessly with a single log-in, eliminating the need to toggle between multiple software, an all-in-one platform approach. Plus, it also simplifies daily administrative tasks and significantly improves efficiency by creating a more organized work environment.  

This results in a seamless data transfer in which both databases are regularly synchronized; the corresponding data is also automatically adjusted when the master data is changed.

Veronika Berk Communication Manager – gastromatic

Advantages of the Interface 

  • Simplified Administration: User management is centralized, minimizing overall administrative efforts and ensuring consistency.  
  • Enhanced Accuracy: Centralized user management eliminates the need for double entry and reduces the risk of errors. 
  • Reduced administration effort allows for more time to focus on guest experience, resulting in increased customer satisfaction and loyalty. 
  • The all-in-one platform approach: Centralized user management streamlines workflow and reduces the need for multiple systems and applications.  


In conclusion, the partnership between gastromatic and hotelkit offers a new way of working together, reducing administration time and providing more time to focus on enhancing the guest experience. The synchronization of users on both systems eliminates the need for double entry and reduces the risk of errors. By taking a streamlined, all-in-one platform approach, you can optimize your workforce management process and achieve your business goals. 

About gastromatic 

gastromatic stands out as a leading solution, dedicated to streamlining HR management in the dynamic world of hospitality. It’s more than just a tool; it’s a time-saving, all-in-one solution designed to empower teams and keep HR processes efficiently organized. 

The gastromatic staff planning system provides teams with precise staff scheduling based on budget constraints and productivity objectives. The platform introduces customizable templates, allowing easy creation and sharing of staff rotas online. Employees gain convenient access to information such as working time, overtime and work goals via a smartphone app, fostering effective team communication with in-built messaging features. The scheduling process becomes sales-driven and tailored to specific needs, offering flexibility and customization.  

gastromatic takes a technological leap with automation capabilities, ensuring fairness and efficiency in scheduling even up to a month in advance. The platform features an easy-to-use assistant, simplifying the entire scheduling process for users. Moreover, gastromatic provides personalized optimization profiles, enabling businesses to tailor their approach based on unique operational requirements. It goes beyond simple scheduling, offering deep insights into operational processes by identifying areas for optimization potential. 

gastromatic is not just an HR management tool; it’s a comprehensive solution that revolutionizes how teams handle HR processes in hospitality. From precise staff planning to user-friendly interfaces and advanced automation, gastromatic simplifies workforce management, making it an indispensable asset for hotels and gastronomy businesses seeking efficiency and streamlined operations.  

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