In the daily planning of the hotel workforce, where effective communication and streamlined staff management are essential, challenges like stressful scheduling and overwhelming administrative tasks persist. This is where solutions like gastromatic and hotelkit step in, addressing historical pain points and enhancing efficiency in a powerful yet user-friendly manner. The integration of these two systems offers a new way of working together, reducing administration time and providing more time to focus on what truly matters – the guest experience.
How does gastromatic help with hotel staff management?
The gastromatic staff planning system provides teams with precise staff scheduling based on budget constraints and productivity objectives. The platform introduces customizable templates, allowing easy creation and sharing of staff rotas online. Employees gain convenient access to information such as working time, overtime, and work goals via a smartphone app, fostering effective team communication with built-in messaging features. The scheduling process becomes sales-driven and tailored to specific needs, offering flexibility and customization.
The hotelkit-gastromatic integration
gastromatic and hotelkit seamlessly complement each other, simplifying hotel operations. While gastromatic excels in HR tasks, hotelkit ensures seamless team collaboration. Their synergy acts as an invaluable guide for managing your staff, eliminating the usual complications of traditional methods. The outcome is a well-coordinated and efficient team, streamlining tasks for everyone through a single log-in.
“With gastromatic, you can manage, plan, and pay your staff – all in one software! – the interface with hotelkit allows you to import your data directly”
Veronika Berk
Communication Manager,
gastromatic
Integration workflow
The integration between gastromatic and hotelkit enables the synchronization of users in both systems. This means that employee administration is only necessary for gastromatic, and new users are automatically suggested in hotelkit. For example, if a new user is added to gastromatic, the information is automatically imported into hotelkit for quick workforce management decisions. Any deactivation of employees in gastromatic is also automatically recorded and suggested in hotelkit. Following each synchronization, a summary of the changes is imported into hotelkit, providing the management with an overview.
With this synchronization, users can work seamlessly with a single log-in, eliminating the need to toggle between multiple software, an all-in-one platform approach. Plus, it also simplifies daily administrative tasks and significantly improves efficiency by creating a more organized work environment. This results in a seamless data transfer in which both databases are regularly synchronized; the corresponding data is also automatically adjusted when the master data is changed.
“Once you have activated the interface via hotelkit, a comparison takes place during synchronization. If there are employees in gastromatic who do not yet exist in hotelkit, they are automatically created in hotelkit.”
Veronika Berk
Communication Manager,
gastromatic
Advantages of the Interface
Simplified Administration
User management is centralized, minimizing overall administrative efforts and ensuring consistency.
Enhanced Accuracy
Centralized user management eliminates the need for double entry and reduces the risk of errors.
Reduced administration effort
Allows for more time to focus on guest experience, resulting in increased customer satisfaction and loyalty.
The all-in-one platform approach
Centralized user management streamlines workflow and reduces the need for multiple systems and applications.
Conclusion
In conclusion, the partnership between gastromatic and hotelkit offers a new way of working together, reducing administration time and providing more time to focus on enhancing the guest experience. The synchronization of users on both systems eliminates the need for double entry and reduces the risk of errors. By taking a streamlined, all-in-one platform approach, you can optimize your workforce management process and achieve your business goals.
